Payslip Generator (PDF)
Generate clean, employer-style payslips with your company logo and custom earnings/deductions. Auto-prefills PF/ESI/PT based on standard Indian rates. Free, no signup, no watermark on the printed page itself.
Company
Employee
Pay period
Earnings
Deductions
For SMB founders running payroll manually
If you have 5-50 employees and currently make payslips in Excel or Word, this generator saves 10-15 minutes per payslip. For 30+ employees, you should look at proper payroll software — every error here costs PF/ESI/TDS reconciliation downstream.
What makes a payslip statutorily compliant
- Company name & address (registered)
- Employee details — name, ID, PAN, UAN, designation
- Pay period — month-year
- Worked / paid days — for LWP scenarios
- Earnings breakup — Basic, HRA, special allowance, etc.
- Statutory deductions — PF, ESI (if applicable), Professional Tax, TDS
- Net pay in figures + words
Standard Indian salary structure (50% basic)
For a CTC of ₹X, typical breakup: Basic = 50% of CTC, HRA = 50% of basic (metro) or 40% (non-metro), special allowance = remainder. Most companies do this; it minimises PF liability while meeting HRA exemption norms.
Frequently asked questions
Is a generated PDF a legal payslip?▾
Yes — a payslip's legal validity comes from the EMPLOYER issuing it (proof of salary), not from the format. As long as it's accurate and from the employer, the format you choose is fine. Most companies issue PDFs.
What if I'm an employee asking my employer for a payslip?▾
Under the Payment of Wages Act 1936, your employer must give you a payslip every wage period. If they refuse, file a complaint with the Labour Commissioner of your state. They cannot legally withhold it. This generator is for the employer to use — not for the employee to self-generate (which would be fraud).
Should I auto-deduct PF / ESI / PT?▾
PF: 12% of basic (capped at ₹15,000 wages = ₹1,800 max). ESI: 0.75% of gross only if gross ≤ ₹21,000 (else nil). Professional tax: ₹200/month in most states. TDS: only if employee's annual tax exceeds the slab — can vary per employee. Use our calculators to compute these accurately.
Can I bulk-generate payslips for all employees?▾
Not in this free tool — it's one at a time. For 20+ employees you should use proper payroll software (ours is at portal.staffixhr.com — automates exactly this).